The secret to success in the field of event management is organizing meaningful events that captivate visitors and leave a lasting impression. Event management software, which regulates how your audience participates in your event during the whole process, is essential to this. Hosting an event requires selecting a dependable and skilled on-ground and in-person event service provider who offers event management services and resources.
The finest event service providers for onsite or hybrid events have also been highlighted as many events have already made the switch to on-site, allowing you to pick the best solution for your particular event. In this session, you will find the top event services provider for on-ground events.
Top-Rated In-Person Event Service Providers
Dreamcast is one of the greatest and most reputable in-person event service providers, assisting event planners in hosting a clever and interesting physical event. A workflow-enhancing event technology solution is provided by Dreamcast. The platform is effective for a range of for-profit and nonprofit organizations, including big firms, associations, third-party planners, and governmental and educational organizations. Organizations can segment and target email communication more successfully because of its sophisticated communication features.
The mobile event applications from Dreamcast assist event planners to manage various duties from any location, and the check-in and badge printing software reduces wait times. The robust on-ground event registration and ticketing platform enable teams to design a branded ticketing experience for customers and works for both small and big events. Organizations may use a wide range of tools from Dreamcast, including mobile-friendly event registration, budget management, payment processing, kiosks, analytics, and reporting, to organize events more effectively. For more complicated events, more services like hotel and travel management and software integration are available. As a top supplier of event services, Dreamcast provides a variety of features, such as
- Event Registration and ticketing
- Payment processing
- Budget management
- On-site functionality
- Event reporting
- Mobile-friendly registrations
- Event marketing
- Email marketing
- Whatsapp automation
- Contact management
- Event calendars
- And more
Eventbrite is a well-known and reputable on-ground event service provider that gives event organizers a flawless event hosting experience. The majority of event planners utilize this platform to develop and publicize regional events. It has a tonne of user-friendly features to help with event-related duties, from marketing, tickets, registration, and payment, to activities following the event. High guest turnout rates, time savings, and overall good performance and income are major goals of Eventbrite. You may manage events more effectively with this solution, from the most straightforward get-togethers to the most complicated ones.
Additionally, sophisticated users may integrate Eventbrite’s strong open API with a broad range of other apps to extract event, attendance, and order data into the system. The platform provides several options for promoting events, such as its own searchable directory, comprehensive organizer profiles that are available on search engines, partner networks, event newsletters, and social alerts. Facebook is a great tool for promoting events, and users may post their events and sell tickets there as well. Users may accept payments both online and offline thanks to the platform, which also enables them to handle their finances more skillfully.
The platform for events that promote change is called Accelevents. The platform provides lead retrieval, streaming, interactive breakouts, and native registration. The leaderboard, event-wide discussion, and activity stream are all shown on the welcome page along with any other modules you’d like to draw attention to. For meetings with up to 25 users on camera and up to 250 participants, Accelevents provides workshop-style sessions. Speed networking is a feature of Meetup events, and Lounges are topic-based discussion threads with video interactions that may be accessed during coffee breaks. Exhibitor booths include a live booth member as an optional add-on so that visitors can choose to interact with a video through a unique CTA link.
The analytics tab, which is currently divided into sections for registration, sponsors, exhibitors, networking, lounges, sessions, and gamification, provides reports that may be downloaded as CSV files. The dashboard displays a summary of ticket sales. Currently, HubSpot, Salesforce, Marketo, and Zapier all can be integrated with Accelevents.
Boomset is the best event management system for managing guest check-in. For event planners who wish to check attendees in fast and shorten lines at the registration booths, this event management solution may be handy. This on-ground event registration software has walk-in registration options for attendees who haven’t pre-registered. Event planners may create personalized badges and prevent mistakes by using the Boomset event planning tool.
Using RFID-enabled wristbands, organizers are also able to track participants in addition to offering facial recognition check-in. Even during events, guests can buy goods, food, and beverages using their credentials and wristbands. Boomset is a wonderful alternative to take into consideration if you’d want to add a quick check-in tool to your current event planning program. To start, see whether your event management app has a check-in option using QR scanning if you are hesitant to acquire a separate gadget just for guest check-in.
The Bizzabo is a one-stop shop for giving guests an organized, consistent event experience. Bizzabo includes tools for every part of your event, including developing a website for in-person events, selling tickets, gathering attendance information, and making reports. You may create a customized website or embeddable widgets using the software’s drag-and-drop website editor, which includes the key details of your event. Depending on the sections you wish to emphasize more, you may add widgets for the speakers, exhibitors, and schedule. Then, your product may be transformed into an event-specific app that visitors can use to design their own calendars and browse the built-in networking networks.
This platform has some really smart guest list options. Using tags to quickly separate guests, you can construct smart lists of speakers, attendees, and VIPs. You can then send targeted emails to each section using Bizzabo’s email marketing function. Last but not least, Bizzabo provides special features like the Hot Leads feature, which enables you to run targeted remarketing campaigns to attendees who haven’t finished the sign-up process, and the Ticket Boost feature, which enables users to effortlessly share information on social media.
For gamifying and increasing in-person attendee engagement, Socio is among the greatest event management tools. The majority of the most well-liked event management applications put a strong emphasis on planning your event and drawing people. When the event begins, Socio goes a step further and provides gamification tools to make sure participants are there and interested. In Socio, after creating your event, you may choose to add “features,” which open up more planning, sharing, and engagement options. There are 14 options available, including making an agenda, adding speakers, and submitting documents. The “Event Game” is Socio’s first gamification element, and it can be found here.
This allows you to incentivize attendee actions by creating challenges and rewarding points when those actions are completed. For example, you could award 100 points to each attendee who connects with 15 other attendees via the app or award 25 points to everyone who checks in and receives your gift bag. Socio also adds playfulness to the in-person networking experience. Attendees who download the Socio app link all their information, including email, phone number, and social media accounts, to their Socio profile. At the event, they simply shake their phone to find other nearby attendees. The app will automatically display a list of all potential connections and attendees
Planners that want to make their events engaging and interactive often turn to Whova, another all-in-one in-person event management tool. It is excellent for scheduling events, increasing participant participation, and fostering networking. With Whova, you can make rapid announcements and customize email campaigns for easier connection with guests. Its virtual conferencing features allow you to communicate with participants through live streaming, recorded videos, polls or discussion boards, chats, and more.
To speed up check-in procedures at events, Whova lets you use its web-based dashboard, smartphone applications, and QR codes. It gives you access to data that provide you insight into participation levels and continuously tracks poll results, ticket sales, and gamified activities. What else? Whova provides social media connectors to make it easier to organize and manage events on LinkedIn, Facebook, and Twitter.
Whether it’s a physical, hybrid, or online event, Eventizilla provides a full range of solutions to simplify all tasks involved in the organizing process. Create landing pages, sell tickets, manage registrations, handle payments, advertise events online, and much more with the aid of this all-in-one event management software. You may build and manage webinars, live streaming, and other virtual events from within the platform with the help of Eventzilla’s virtual add-on functionality. Numerous other features are also available, including multi-session registration, automatic waitlists and approvals, personalized registration emails, session information, badges, reminders, and more.
For simple data collecting, the event registration widget may be placed anywhere. The nicest thing about the widget is that you can use it without even having to register for a website account, saving you the hassle of going through the lengthy registration procedure.
Event management is a difficult task. A lot of planning goes into making an event effective. In addition to selling tickets, you may need to organize anything from trade show floor plans to online event registration. Therefore, it is important for event organizers and other professionals to recognize and comprehend their responsibilities. Event management software might be useful in this situation. Every organization, however, has a unique strategy and set of feature needs. For instance, Dreamcast is a possibility if you’re looking for a high-end solution with features like event registration and ticketing, push notification, and data analytics. Finally, select an on-ground event service provider who supports the achievement of your objectives and is in line with your long-term company goals.
What are the key features of an in-person event platform?
Many people now utilize event management software to ensure that their events go off without a hitch. Event management software’s essential features include:
- RFP / eRFP venue management and bid management
- Event workforce management, scheduling, permissions
- Event promotion & marketing
- Whatsapp automation
- RSVP, attendee registration web interface
- Attendee room booking & itinerary management
- Social engagement, social wall, digital signage
- Attendance tracking, ticketing & badge management
- Mobile app for registration, engagement, or survey response
What does event management software do?
Attendance management, the development of project schedules, the monitoring of budgets, and the distribution of tickets are just a few of the tasks handled by event management software. Because of this, these products are equally appropriate for private gatherings (like weddings), business events, and fundraising activities.
What are the benefits of working with an on-ground event service provider?
The on-site event service provider offers an all-in-one platform for managing, organizing, and carrying out events. In-built marketing and branding, attendance monitoring capabilities, on-site management tools, post-attendance analysis, and future planning tools are all provided by on-the-ground event platforms. These features and tools allow event organizers to host in-person events without extra effort and save more time.